When you need to make a purchase we can assist you. The most important thing to remember when you are purchasing is that you must have an account number to charge the expense to. Most purchases made will be charged to a grant account. The account number will need to be noted along with the vendor's name, address, and contact information on the purchasing request form below. If you do not include an account number, your order will not be processed. You can get this number from your advisor or professor that you are working for.

These charges are often made on university credit cards so when you receive your package you will need to provide the packing slip to us to complete our paperwork.

Read the purchasing policy and procedure handbook if you need to make a purchase over $5,000.

If you have a Procurement card (Pcard) or DCBA card you will need to follow the deadlines for submitting your reconciliation. You will need to submit your montly receipts no later than the 5th of the month for procurement cards and no later than the 10th of each month for your DCBA card to HRI 122D.

Important

Your receipt must have a date, vendor, description of purchases, no tax and show a zero balance otherwise it is not accepted.

If you are missing a receipt for a Pcard purchase please complete this missing receipt form.

If you are missing a receipt for a DCBA card purchase please complete this missing receipt form.

Purchasing Request Form

Pcard schedule

DCBA card schedule